Project Coordinator to the CEO & CSO

About PlanITROI

Since 2001, PlanITROI has been a global leader in Reverse Logistics, IT Asset Disposition (ITAD), and Asset Recovery Services for OEMs, retailers, enterprises, educational institutions, and SMB organizations. We are committed to the highest standards of environmental responsibility and data security while changing lives with retired computing devices. By leveraging the circular economy for social good, we transform our clients' returned, retired, or idle IT devices, including laptops, PCs, Notebooks, tablets, etc., into re-certified, affordable technology solutions sold directly and through the world’s largest retailers!

Project Coordinator to the CEO & CSO Overview: The Project Coordinator to the CEO & CSO will serve as strong support for projects, planning, tracking, and executing initiatives across the organization. This individual will work closely with executive leadership to coordinate priorities, drive projects, perform research, and ensure organization across departments. This is an ideal role for someone who thrives in a fast-paced environment, communicates effectively with senior leaders, and brings structure and clarity to projects and initiatives. This role is remote on EST only!

Engagement Type: Remote - Contractor

Location: Ecuador

Responsibilities will include, but not be limited to:

Project Coordination

• Support the planning and execution of initiatives led by the Executive Team
• Complete projects, track milestones, deliverables, and timelines to ensure on-time completion
• Prepare executive-level reports, dashboards, and status updates
• Coordinate cross-functional meetings, agendas, and follow-up and follow-through on emails and appointment settings
• Do research on various topics and report on findings

Operational Excellence

• Create and maintain project plans, workflows, and documentation
• Identify risks, gaps, and bottlenecks, escalating appropriately
• Ensure alignment across departments, including Operations, Sales, Marketing, and HR
• Drive accountability by tracking action items and ownership

Executive Support

• Assist with prioritization of key initiatives and competing deadlines
• Prepare presentations, update PowerPoint decks, summaries, and briefing materials for leadership meetings
• Support internal communications related to strategic initiatives
• Help streamline executive processes and improve efficiency

Data & Reporting

• Monitor KPIs and project performance metrics
• Analyze data to provide insights and recommendations
• Maintain accurate records of project progress and outcomes

Qualifications & Experience

• Bachelor’s degree in business, supply chain, marketing, or a related field
• English C1–C2 Advanced Proficiency required.
• 3–5+ years of experience in project coordination and executive leadership support
• English C1–C2 Advanced Proficiency required.
• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills, with superior follow-up and follow-through on projects or requests for information
• Must be an expert in Microsoft Office, including Excel & PowerPoint, Google Suite, and SharePoint
• Must have experience and skills in AI tools and technology
• Ability to manage multiple priorities in a fast-paced environment
• Familiarity with CRM systems desired (Salesforce)
• PMP certification or project management training (a plus)
• Key Competencies
• Strategic thinking with strong execution skills
• High level of professionalism and confidentiality
• Problem-solving mindset with a proactive approach
• Strong interpersonal skills and ability to influence without authority
• Must have adaptability and resilience in a fast-paced, dynamic environment

PlanITROI Core Values

• Driven & Confident
• Think Win/Win Always
• Own IT / Solve IT
• Personal Growth Leads to Professional Growth
• Innovate & Revolutionize the Future
• Proud to Be Part of the PlanITROI Team

Explore more about us: PlanITROI.com | NextraTech.com | BuyRefurbished.com